Clockify Desktop app for Mac is a native OSX application that enables you to track time right from your desktop, without having to open Clockify in a browser.
Download Clockify for Mac on the App Store→
Supports Mac OS 10.12 and higher.
Best Pomodoro App Honestly, this is the best Pomodoro tracking app. Integrations and features are consistently added. Plus, you don't have to subscribe to Zapier to use the app. Free to use online, I'd be willing to pay more for the desktop app. The developer is super responsive (via Slack) and it's a. The Pomodoro technique is a very popular method of time management. But in order to be able to use it, you need a certain device or application. One such program is Pomodoro App.
Note: You can also download the Clockify for Mac on the App Store. However, due to changes in App Store’s policy, that version doesn’t have Idle Detection feature.
Tracking time using a timer #
The main purpose of the desktop app is to make time tracking faster and more convenient.
To start tracking time:
You can also start the timer without the description, and then fill the details later.
Manual time entry #
In addition to using the timer, you can also add time entries for past work manually:
Note that the time format on the Mac desktop app is related to the time format settings set in your Clockify Profile settings on the web version. For example, if you set your time settings to 24h format on the web, the desktop app will show hours in the same format as well.
Editing time entries #
Deleting a time entry #
Dji naza m software mac. To delete a time entry, swipe left or right to show the delete option.
Continuing a time entry #
If you’ve already worked on some task, you can start a new timer for it with one click.
Simply find the time entry you wish to continue tracking time for and click the blue play button next to it. All the data of that time entry will be duplicated, and the time will start ticking again.
Time entry list #
The time entry list shows you your most recent time entries. The list is organized by days, and each day contains the time entries you’ve made that day.
Each time entry shows the project, description, duration while tags and billability status (if any).
Auto tracker #
Enable auto tracker and let Clockify track your computer activity so you can create time entries based on time spend in apps.
(Note: Auto tracker is not available if you’ve installed Clockify through the App Store due to store’s terms and conditions. If you need auto tracker, you’ll have to download and install the version from our website.)
Enabling: Open the app and click on the Auto Tracker icon in the upper left corner.
To set after how many minutes of activity you want the app to be detected, go to Settings > Preferences > Auto tracker.
Auto tracker can also track what websites you visit and for how long, but you first need to set it up:
![]()
In the Auto Tracker you can see the list of apps it detected, description of websites visited, start/end of the activity and total duration of the activity.
To add time to your Clockify account, click on the “+” sign near the “Total” and time entry edit screen will appear. You can add more details here, assign it to a project, or change something. Remember to click “Save” in order to create an entry.
Adding a new project, task, or tag #
You can quickly create a new project in the “Time Entry Details” popup window, by clicking “Add new project”; then you can add the project name, the name of the client, and choose the project color.
After you add the project, you can then add a new task. When you click “Add New Task”, a new input field appears, where you can enter the name of the task, estimate, and choose an assignee.
You can add tags in the “Time Entry Details” popup window, by clicking “Add new tag”.
Don’t forget to click Save to save the added project/task/tag.
Note: Regular (non-admin) team members aren’t able to create clients, projects, and tags if they are not granted these permissions. To give them such permissions, you will need to log in via Web browser and set “Who can create projects and clients” and “Who can create tags” to Everyone in the Workspace settings.
Settings #
The settings are located in the top right corner. There you can:
Preferences #
In your Clockify MacOS desktop preferences, you can choose:
Reminders #
You can tell Clockify to send you reminders to track time at regular time intervals.
Simply check the “Remind to track time” box, specify the interval (eg. 10 minutes), and Clockify will show you a notification every 10 minutes, reminding you to use the timer.
You can start the timer directly from the notification by clicking “Start timer” in the notification.
You can also set reminder start and end time, during which time the reminder will appear (e.g. from 08:00 to 16:00). Outside of those times, the reminder notifications won’t appear.
You can also set days for which you want to enable/disable reminders. If you don’t want to receive reminders on Sundays for example, leave it unchecked.
You can set reminders by clicking the Settings icon and going to Preferences > Reminder tab.
Detect idle time #
While tracking time, Clockify Desktop app can detect when you’re away from your computer so you don’t accidentally log that time. The app detects when you’re inactive based on your mouse movements.
(Note: if you’ve downloaded Clockify for Mac from the App Store, idle detection is not available. You can download the version with idle detection here.)
You can enable more precise detection (which takes into account keyboard activity too):
If you set the detection interval to 10 minutes, after 10 minutes of no mouse activity, the app will ask you whether you want to include those previous 10 minutes (plus how long the timer was running after that) in your timesheet.
You have three options:
Auto-stop and start timer #
If you sometimes forget to stop the timer when you go on a break or are finished working, Mac desktop app can stop the running timer for you.
Mac app can also start the timer for you when you come back to work later so you don’t have to worry about managing timers.
In Preferences > Timer, you can choose in which cases Clockify should automatically start and/or stop the timer:
Pomodoro Timer #Pomodoro App Pc
With the Pomodoro Timer, you can set up notifications that will let you know when it’s time to take a break.
Clockify Desktop app will send you a notification when you reach the end of your current Pomodoro interval to let you know you should take a break.
After tha break, you can continue tracking time on the latest task by clicking on that entry’s play icon, or start a brand new timer.
You can set just the Pomodoro Timer (when to stop the timer and give you a notification), and you can also set breaks.
When Pomodoro break is enabled, and you reach the end of your Pomodoro time, Clockify will let you know with a notification to stop the timer for the current task. After that, a new timer starts, with the description “Pomodoro break”. After it ends, the timer will stop, and you can start a new timer for anything you want.
You can start the timer for break directly from the notification by clicking “Start break” in the notification.
You can enable Pomodoro Timer and set your preferred Pomodoro and break intervals in Preferences > Timer tab.
Default project #![]()
If you work on the same project every day, set a default project. Then, all you have to do is type what you’re working on and start the timer, and the project will be selected automatically.
You can select:
You can enable default project in the app’s Settings > General tab.
Keyboard shortcuts #
When you’re focused on the Clockify window, you can use a keyboard shortcut to quickly perform some action:
You can also define your own custom global shortcut for start/stop timer and hide/show app in Settings > Preferences > General.
Offline support #
You can track time in Clockify on your Mac even offline.
You can regularly create time entries manually or start/stop the timer, and newly created time entries will be saved locally on your computer. When you get back online, the app will automatically sync all time entries.
When you’re offline, you will only be able to see information loaded while you were online (time entries, projects, tasks, tags, etc.). So projects, tasks, and tags are available for selection if they were loaded before you went offline.
It’s not possible to create new projects, tasks, tags, and clients while offline.
The app stores data locally, and syncs with the web version once you’re online again. If you want, you can also perform a manual sync by clicking the refresh icon.
Open Clockify on system startup #
If you use Clockify every day you can set it up so it starts automatically on startup. To enable this:
To open the app on the same page it was when you closed it just leave the “Close windows when quitting an app” unchecked. To do this go to System preferences > General.
If you forget to manually start the timer, Clockify can automatically start the timer for you when you Mac is unlocked, awakes, or is booted. Or, if you forget to manually stop the timer, Clockify can automatically stop the timer for you when you Mac is locked, goes to sleep, or is shut down. Auto-start and stop can be enabled in Preferences > Timer.
Login for users on custom or subdomain #
Self-hosted users (Server plan) using a custom domain or users on Enterprise plan with a subdomain can also use the Mac desktop app. To sign in open the app and:
Francesco Cirillo was the first to coin this time management technique in the 1990s. He found the inspiration for the name in the pomodoro-shaped kitchen timer he used to measure his own progress.
What is the Pomodoro technique?
The Pomodoro technique is a time management technique that improves productivity by helping you focus on your work and getting rid of the distractions.
It involves using a timer to break down work into 25 minutes intervals, separated by short breaks.
These time intervals are labeled as “work sessions” or pomodoros, and the time between them as “break time”. Most practitioners spend 25 minutes working and 5 minutes on a break. The work sessions and breaks rotate regularly, and after some time, you take a longer break.
How Pomodoro Works?
Useful Pomodoro tools and apps
There is a number of timer apps that work on the principle of the Pomodoro technique.
The most simple Pomodoro timers are Tomighty (free desktop app for Mac and Windows), Tomatotimers (web and Android), and Be Focused (for iPhone). You can also use a Chrome extension like Strict Workflow, which tracks time Pomodoro style plus prohibits you from procrastinating.
On YouTube, you can find videos where people work and track time using this technique, so you can track time along with them.
If you’re already tracking time for business purposes, the Pomodoro timer in the Clockify extensions for Chrome and Firefox will be perfect for you.
Once you download the right extension, set your custom work interval (e.g. 25 minutes), and your custom break (e.g. 5 minutes), and start the timer for your task.
Once your 25-minute work session is done, you’ll be notified that it’s time to take a break.
Likewise, when your 5-minute break is up, you’ll get a notification saying that it’s time to resume work for another 25-minute work session.
You can also decide whether you want to go on a long break – you can define this long break (e.g. 30 minutes), and define when you want it to start (e.g. after 4 breaks).
If you’re a Mac user, you’ll be able to make the most of this technique with the Pomodoro mode in the Clockify time tracker app for Mac. While you track time for tasks, you’ll get a desktop notification once you reach the end of the Pomodoro interval so you can stop the timer for the current task and take a break.
ℹ️ Clockify app for Mac has a mode for tracking time using the Pomodoro technique.
Why use Pomodoro
Working non-stop on a task for an extensive period of time without taking a break is bad for productivity:
And, because our concentration levels drops, we either give up, or rush the project, which brings down the quality of our work.
So, what can we do about this? The answer is not in how much time we actually need to finish something, but in how we parse the time we have at our disposal. And this is where the Pomodoro technique will help you.
Studies that support Pomodoro
The benefits of the Pomodoro technique also have foundation in scientific studies.
A study from the University of Illinois states that “brief diversions” are good for our concentration. So, when you’re working on a large task for a long period of time, it’s best that you take short breaks – this helps you retain focus once you resume working on said task. So, the 5 minute breaks prescribed by the Pomodoro technique actually help the quality of your work.
Another research in favour of the Pomodoro technique at Florida State University indicates that the human body works in cycles of about 90 minutes – everyone has a certain cycle determined in minutes, when they are the most productive.
But, once 1 cycle is over, in order to maintain your productivity levels, you should take a break and recharge. If you don’t, you’re in danger of suffering from the Ultradian Stress syndrome – which means, when you disrupt your ultradian rhythms, you lose mental focus, make more mistakes, and lower your overall job performance.
Pomodoro Advantages
Improve your focus
When you determine the time you should spend focused on a task, you are actually more likely to focus on said task.
You’ll be able to differentiate between the time you should spend working and the time you should be on a break, and act accordingly.
So, when you start a working session, you’ll know this is the time you should focus solely on your work. You shouldn’t let anyone distract you, or procrastinate.
But, when you hear the timer alarm sound, you’ll know you can rest for a short while.
After some time practicing Pomodoro, you’ll realize, that you have made it your habit to focus during work sessions and unwind during breaks.
As a contrast, working continuously without a schedule only makes sure you spend a lot of time procrastinating and unfocused, because there isn’t a break to motivate you to push forward.
The Pomodoro technique is also likely to help you focus as you get accustomed to associating the timer you use for the Pomodoro technique with work time. You’ll learn to switch to work mode every time you open your timer.
Improve your estimates
Tracking your time at regular intervals will help you create better estimates.
For example, you parse your daily workload into 25 minute Pomodoros, and start working. This workload may be a small project you have to finish within a day, so you parse the project into tasks, and then assign each task to one Pomodoro.
After a while, you may notice that it takes you more than 25 minutes to finish one type of tasks, and less than 25 minutes to finish another type of tasks. This revelation will help you parse your tasks better in the future, by maybe assigning two Pomodoros for the first type of tasks and grouping a few smaller tasks into one Pomodoro.
Pomodoro App Mac
At the end of the day, you’ll know the number of Pomodoros you can finish during your work hours, and you’ll be able to create better time estimates for your clients.
Track profitability
Pomodoro Timer Mac
For example, you finish 8 tasks within 16 Pomodoros and notice you’ll need to work for 16 more Pomodoros to finish the project. But, you see that the estimated budget for the time you’re going to spend on the project won’t be enough to cover expenses and ensure you make enough profit.
As you’ll know it will take 16 more Pomodoros, or about 7 hours, to finish a project, you’ll know to contact the client to revise the budget, and increase your hourly rate in the future for that type of projects.
Did you know?
Clockify gives you the option to easily set rates, calculate, and track billable hours in real time. You can even export your billable hours for invoicing with the click of a button.
Eliminate burnout and improve well-being
When you have a lot of work to do within a day, it can be tempting to just work continuously until you’re finished. But, this is a counterproductive practice that causes a decrease in the quality of your work as time goes by. You continue working with no clear schedule and no breaks, and simply burnout until the end of the day.
Did you know?
About 50 percent of people from the United States have experienced burnout?
Burnout is a physical or mental collapse, usually caused by massive stress and overwork. It can arouse symptoms such as anger, irritableness, chest pain, shortness of breath, dizziness, and more.
To find out more, read our comprehensive post about how too much work can lead to burnout and affect your health.
But, if you parse your time with Pomodoros, you’ll ensure you know how long it may take you to finish, because you’ll know how many Pomodoros you can do in a day. You’ll also know when you’ll be allowed to take breaks, so you’ll have smaller goals to reach, which will help you stay focused.
Also, when work sessions and break time rotate regularly, you’ll no longer have the sense your workday will never end – you’ll have an estimate about how many Pomodoros you have left to do, which will help you feel more at ease.
Pomodoro Clock Online
An easy way to track your productivity
The Pomodoro technique gives you a simple way to tell how productive you were, because you can always count the number of Pomodoros you have finished within a day.
Say you’re interested to see what day of the week was most productive for you. You can just count the number of Pomodoros you finished each day, and see when you had the highest score.
Pomodoro App Windows
It’s easier to resume your work
You may find the Pomodoro breaks to be “unnatural”. After all, you take them when the timer goes off, and that may not necessarily be when you’re feeling tired.
But, these “unnatural” breaks actually help you resume your work faster. When you take a break at fixed intervals, chances are you have left something half-finished, so you’ll have no problem with continuing afterwards. The break may even serve you as the time to think about the matters you can tweak and be more creative with when you resume work.
In contrast, when you take a “natural” break, i.e. when the task is most difficult, once you resume your work, chances are you still won’t have a solution to your problem, which will make you feel demoralized and unmotivated.
Pomodoro Disadvantages
Some may find the rules of this time management technique to bee too rigid. This includes the fixed time intervals intended for you work sessions and breaks.
You’re supposed to stop when the timer goes off
The rules state you should stop working on your task as soon as you hear the sound alarm, which can be counterproductive if you’re doing well with your work. But, you may want to disregard Pomodoro when you’re making progress.
If you feel you’re doing especially well with a part of a project, you shouldn’t feel obligated to stop after 25 minutes; you can simply go on until you feel the time is right for a break.
You ideally have to follow fixed intervals
Some people may thrive with the prescribed “25 minute work sessions” and “5 minute breaks”, but others may find that other time intervals work better for them. So, you may want to tweak the rules to fit your needs.
For example, if you’re a programmer, you’ll probably have a number of smaller tasks, tasks that take you about 10 minutes. So, you’ll probably work best if you work in 10 minute Pomodoros.
Or, maybe you find that 25 minutes isn’t enough for you to engross yourself in work. You can set the timer to 45 minute Pomodoros, with longer breaks, say, 15 minutes, with a 30 minute big break. With longer Pomodoros and breaks, you’ll have enough time to work and enough time to unwind.
And maybe you feel stressed over the thought that a timer is counting down the precious seconds of your break time? You may want to choose to set off the timer when on a break, and make break time more flexible.
Tips for using Pomodoro
List sessions
Pomodoro Timer For Mac
List each 25-minute work session on a piece of paper, and then put a check mark next to each item once you are done with it. This way, you’ll always have a sense of progress, so you’ll feel motivated to continue until you’ve reached the end of your list.
Focus on your work
Once you start the timer, it’s vital that you concentrate on what you’re doing.
This means you should refrain from checking your Facebook feed, reading new posts on your favorite Reddit topic, or staring aimlessly through the window during this period.
Have a rule for dealing with interruptions
Once you have immersed yourself in the 25-minute bubble, don’t let anyone break it. When someone addresses you during this time:
The Inform/Negotiate/Call back technique will ensure you stay dedicated to your 25-minute routine, without offending the person who wanted to engage in conversation.
Change your environment during breaks
Use your 5-minute breaks well. Don’t just sit in your work area until the 5 minutes are up. You can take a bathroom break, refill your glass of water, or make a cup of tea or coffee. In addition, you can stretch yourself, go for a short walk, or engage in another similar activity.
The important detail is that you change your environment, and notify your body you’re on a break; this will help keep your productivity and motivation at optimal levels once you start the timer again.
Use Pomodoro more as a guideline and not as a strict rule
As long as you follow the “work time” – “break time” – “no disruptions” formula, you can tweak your time tracking with the Pomodoro technique the way it works best for you.
Comments are closed.
|
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |